4. Financial Ledgers, Payables, Receivables & Insurance (AP/AR)
Supplier payables (AP), customer credit accounts (AR), and TPA health insurance claims4.1 Supplier Accounts Payable Ledger (AP)
Financial LiabilitiesTrack liabilities to pharmaceutical suppliers originating from verified Goods Receipt Notes (GRN). Settle invoices from selected financial sources (Main Safe, POS Till, or Bank Wire).
- Payment Vouchers & Immediate Settlement: Disburse full or partial payments with automated cashier till balance adjustments when paid from drawer cash.
- 360° Supplier Statement & RTV Offset: Detailed ledger tracking of incoming GRN invoices, disbursement vouchers, and Return-to-Vendor credits.
4.2 Customer Credit Accounts & Limits (Customer AR)
Credit SalesManage credit tabs for trusted patrons bounded by hard credit limits preventing overdrafts at POS terminals without supervisor approval.
- Real-Time Credit Limit Check: The engine computes available balance and limits the moment a customer is assigned to the POS cart.
- Bad Debt Write-Off Protocol: Authorized write-off workflow for uncollectible balances secured by manager PIN.
4.3 Medical Insurance & TPA Claims Management
Insurance ClaimsAutomated insurance claim generation at checkout: splits patient co-payments and schedules balance claims for TPA reconciliation.
- Claim Batch Dispatch & Bank Wire Audit: Monitor claim lifecycle (Draft / Submitted / Approved / Rejected) and document received wire settlements.